Human Resources

Entreprise: Catholic Medical Mission Board (CMMB)

Type de contrat de travail:
Temps plein

Secteur d'activité:
Ressources Humaines

Localisation: Port-au-Prince, Haiti

Date d'embauche: 1 décembre 2020

Publiée le: Nov 06, 2020


Human Resources at Catholic Medical Mission Board (CMMB)

Description du poste:

Job Summary
Reporting to the Country Director and working closely with the Senior Management Team, the Human Resources (HR) Manager is responsible to support CMMB’s mission by providing efficient and effective HR service for the Country Office. He/She will be responsible for managing the full HR cycle that includes recruitment, new-employee orientation, performance management, employee relations, staff benefits & payroll, HR database management, staff training and development. He/She will ensure that the Country Office HR programs are implemented in compliance with the Labor Laws/Employment Act and CMMB’s organizational policies and procedures.

Duties and Responsibilities
 Establish and manage effective and transparent recruitment systems and processes enabling CMMB to attract and recruit qualified candidates in a timely fashion.
 Collaborate with hiring managers and manage the recruitment process.
 Advertise vacant positions, maintain a data bank of received applications. prepare shortlists of candidates, conduct interviews in liaison with hiring managers.
 Conduct reference check for successful candidates and provide documented reports.
 Plan and conduct orientation for all new staff.
 Prepare employment contracts and facilitate probation evaluation.
 Liaise with relevant government agencies and other bodies on employment related issues.
 Ensure new staff submit on time complete pre-employment requirements and forms.
 Develop job descriptions for new positions and update existing ones as necessary.
 Prepare recruitment reports.

Staff benefits & Payroll Management
 Ensure the Country Office compensation and benefits package is regularly updated and understood by all staff.
 Manage staff benefits in line with the HR manual and compliance with local labor laws.
 Preparing monthly payroll amendment memo and coordinating the monthly payroll with Finance office.
 Support Finance & Administration team during salary payments and ensure pay slips are issued on a monthly basis.
 Oversee other staff welfare and social activities in the country office.

Staff Database Management & Filing
 Maintain organized physical filing system of employee personnel files as per the HR handbook for all staff.
 Maintain leave records and updating leave tracker.
 Ensure that staff employment contracts are up to date.
 Prepare regular HR reports.
 Conduct the HR FILE AUDIT checklist on quarterly basis to ensure that personnel files are complete, organized, and secured.

Staff welfare, Disciplinary Actions and Grievances
 Serve as the Country Safety and Security Focal Point ensuring the safety and well-being of CMMB staff and coordinating all health and safety activities.
 Plan annual staff welfare activities.
 Participate in investigation and disciplinary hearings as required.
 Advise managers in dispute and conflict resolution.
 Conduct regular staff orientation and training on CMMB’s HR programs (e.g. employee handbook, Child safeguarding Policy, Prevention of Sexual Exploitation and Abuse (PSEA), prevention of harassment, code of conduct, etc)

Exit management
 Conduct exit interviews analyze findings and submit recommendation to reduce staff turnover.
 Facilitate exit clearance in liaison with line managers and other departments.
 Liaise with Finance Team to calculate terminal benefits and issue service certificates.
 Ensure proper documentation of exit protocols and closure of employee files.

Policy & Procedures:
 Ensure all staff read and understand all policies and procedures, handle any queries regarding the policies.
 Provide interpretation and advise to line managers on labor laws application.

Performance management
 Advise staff and line managers on CMMB’s performance management process and tools.
 Track completion of performance objectives and reviews for all staff and submit regular status update to the Country Director.
 Ensure that all newly hired staff have completed probationary performance reviews.

 Performs other related duties as assigned.

Qualifications requises:

A bachelor’s degree in HR, Administration, Management or any other relevant field.

Higher Diploma in Human Resource Management
At least 10 years’ experience at senior level role in non-profit organization

Proven knowledge and direct experience in at least two of the following areas; recruitment; compensation and benefits, employee relations and communications, performance management and HR practice.

Thorough understanding of labor laws
Ability to coordinate and prioritize conflicting assignments.

High sense of professionalism and confidentiality
Tact and diplomacy in handling sensitive issues.
Proficiency in using MS Office packages.

High level of interpersonal and negotiation skills and ability to work as part of a multicultural team.

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