Finance and Administration Director

Entreprise: Pathfinder International

Type de contrat de travail:
Temps plein

Secteur d'activité:
Organisations Internationales

Localisation: Belladere, Haiti

Date d'embauche: 2 février 2015

Publiée le: Dec 03, 2014


Finance and Administration Director at Pathfinder International

Description du poste:

Position purpose

The Finance and Administration Director provides leadership and managerial oversight of the administrative, financial and operational aspects of the Health Systems Strengthening and Service Delivery Project. S/he oversees the day-to-day work of the project and is responsible for the effective use and deployment of staff and financial resources to achieve project targets.

Key Responsibilities

Financial Management
• Oversee the project’s management of financial functions ensuring donor/contract compliance.
• Develop and prepare budget forecasts and manage expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
• Report on financial results and approve monthly/quarterly operating plans and reports.
• Assist the Chief of Party in the successful implementation of the project including the timely completion of high-quality, budget forecasts and financial statements.
• Identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
• Oversee sub grantees/subcontractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
Administration & Operations Management
• Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.
• Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Develop management policies and procedures to ensure efficiency, adequate internal control, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
• Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.
• Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies.
• Maintain asset and inventory registers and controls over fixed assets, such as vehicles, office furniture and equipment. Protect the organization’s resources and assets and ensure efficient usage in accordance with project goals.
• Establish information technology systems and operational facilities to support project staff and programming.
• Address other financial and operational issues related to the project as deemed necessary and appropriate by the Chief of Party.

Qualifications requises:

• Master’s degree in Finance, Business Administration, Accounting or related field.
• Minimum of 10 years of experience in financial and contracts/grants management, with a minimum of 5 years direct work experience with senior-level responsibility for project administration and finance.
• Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
• At least 7 years of progressively responsible work experience in managing small grants with international health NGOS and/or PVOs, preferably in the Caribbean.
• Demonstrated success managing multi-million dollar, USAID funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting.
• Strong understanding and experience with USAID or other USG acquisition and assistance instruments, policies and procedures and requirements.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
• Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
• Excellent diplomatic, interpersonal, communication and presentation skills.
• Strong verbal and written English and French (tested FSI R3/S3) communication skills.
• Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
• Ability and willingness to travel In-county as well as to the US Headquarters.

Preferred Qualifications

• Familiarity with the political, social, economic and cultural context of working in Haiti.
• Familiarity with Haiti laws governing local and International NGOs preferred.
• Additional language skills in Haitian Creole an asset.
• Experience with Serenic a plus.

Please visit the website link below for further information and to apply:
Or applicants should send cv and cover letter to the following address:
89, angle des rues Dr. Wallon et Villate, Pétion-Ville, Haïti.
Only candidates who have been selected for an interview will be contacted.

A propos de Pathfinder International

Organization Profile: Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, ensure availability of safe abortion services and post-abortion care, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Background: Pathfinder is seeking a Communication Officer candidate for the USAID/Haiti Services de Santé de Qualité pour Haïti (SSQH) project. The overall purpose of the three-year (with the option of a two-year extension) Services de Santé de Qualité pour Haïti (SSQH) project is to improve the health status of the Haitian population. This will be achieved by: (1) increasing utilization of the Ministère de la Santé Publique et de la Population's (MSPP) integrated package of services at the primary care and community levels (particularly in rural or isolated areas); (2) improving the functionality of the USG-supported health referral networks; (3) facilitating sustainable delivery of quality health services through the institutionalization of key management practices at both the facility and community levels; and (4) strengthening departmental health authorities' capacity to manage and monitor service delivery.

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